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"We investigated and found EZStub to be a terrific
idea,” said Mr. Hurst.
“It piqued our interest because of the cost, and the fact that staff spends three days stuffing envelopes
for each payroll."
Sam Hurst,
CCSB’s Executive Director
of Business Services
QUICK FACTS:
Business: School system.
Challenge: Find a solution to reduce remedial paper pay stub production tasks and provide additional conveniences to employees.
Solution: EZStub online pay stubs from National Payment.
Results: Citrus County projects a savings of $8,000 to $10,000 in operating costs by implementing EZStub electronic pay stubs.
CITRUS COUNTY SCHOOLS SAVE OVER $10,000
a YEAR WITH ONLINE PAY STUBS
Business Profile
The Citrus County School System, located in Inverness, FL is a growing school district with 2,500 employees, 23 K-12 and specialty schools.
Business Objectives
The overall objective was to streamline remedial administrative work while providing additional convenience to employees.
The Challenge
First came the spooling, then the printing. Then the real fun began when Fedoris Franklin and her assistants in the payroll department would spend three straight days stuffing envelopes with pay stubs so a courier could deliver them to their schools. Even though 95% of CCSB employees were on direct deposit, the payroll department still had to prepare the paper pay stubs. A few days later the paper cuts would heal, but the calls would trickle in about a lost pay stub, or a request would placed for a past pay stub. This was a typical payroll cycle for the Citrus County School System.
Attempts were made to streamline the remedial administrative work, but all solutions involved purchasing cost-prohibitive, monster-sized payroll packages with a slew of unneeded extra features.
The Solution
Sam Hurst, CCSB’s Executive Director of Business Services, had never heard of EZStub when he received a call from Stacy Anthony, EZStub’s Division Manager. She explained how EZStub electronic pay stubs could eliminate the repetitive tasks of paper pay stub production, provide additional employee benefits, and increase cost savings. Best of all, EZStub would be compatible with their existing software and processes.
Rather than receive a paper stub that most employees just threw away, employees would be able to access their pay stubs online. Never again would pay stubs get lost or stolen. Since all EZStub electronic pay stubs are archived, employees wouldn’t have to waste their time (or Payroll’s) to obtain past stubs.
Implementation
Two pilot groups were set up and some employees expressed concerns with security. Once it was explained that EZStub uses the same security and encryption measures that banks use to transfer billions of dollars, and that EZStub actually eliminates the risk of paper pay stub information running through multiple human hands to get from printer to employee, the new technology was embraced.
As Citrus County became familiar with EZStub, more customized features were added. For example, Citrus County is now taking advantage of EZStub’s unique messaging feature to communicate important payroll information to specific employees.
Return on Investment
By implementing EZStub electronic pay stubs, Citrus County expects to save $8,000 to $10,000 annually. These savings combined with EZStub’s nominal implementation costs are allowing Citrus County to enjoy a virtually immediate return on their investment.